XING is the social network for business professionals with millions of members all over the world. Help us shape the future – for a better working life!
XING provides advice and support to its more than 18 million members during the upheaval processes in the world of work. In an environment marked by a shortage of skilled workers, digitalization, and changes in values, XING helps its members achieve as harmonious a work/life balance as possible: For a better working life.
Office Manager (onsite) (m/w/d)
We are looking for a proactive Office Manager to support our Barcelona office on a part-time basis. You will be the go-to person for ensuring the smooth day-to-day running of the office, acting as the face of the company for visitors and working closely with our Central Teams (Office Management, HR, IT, Accounting, and Procurement). #xingjob
A challenging task
Office & Reception Management
Act as the first point of contact for visitors, ensuring a warm and professional reception.
Manage mail and parcel reception and distribution.
Maintain high office standards, ensuring a safe (PRL), comfortable, well-organized, and pleasant working environment.
Administration & Operations
Coordinate business travel for different stakeholders with the agency.
Communicate daily with internal teams and external partners on operational matters.
Support the planning and execution of daily office activities, trainings, and internal events in collaboration with team leads.
Take ownership of the annual Barcelona office parties and key events.
Vendors, Accounting & Procurement
Manage relationships with suppliers and contractors (e.g. furniture, food services, water suppliers, office equipment, security, cleaning and maintenance).
Track office-related expenses.
Handle purchase orders, invoice verification, and follow-up in collaboration with Accounting and Procurement.
Ensure facilities and services are maintained to a high standard.
Keep office inventory updated.
A convincing background
3+ years of experience as an Office Manager, Facilities Manager, Administration, Reception, or in a similar role within a fast-paced environment.
Fluency in English, Spanish and Catalan (written and spoken).
Solid understanding of basic accounting and procurement processes.
Strong organizational skills with the ability to manage multiple priorities.
A proactive mindset with the ability to improve processes.
Creative problem-solving skills and a “think outside the box” attitude.
Excellent communication and interpersonal skills; friendly, assertive, and approachable.
Working Hours
Part-time: Monday to Friday, 9:00–13:00
Occasional flexibility may be required to handle urgent office-related matters outside normal hours.
This job requires daily presence in the office.
An inspiring environment
XING - New Work SE thrives on diversity, embracing the strength that comes from varied voices and experiences. We encourage an environment where individuals from all walks of life can excel, innovate, and collaborate, fueling our mission to redefine the future of work.
